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Reserve a Room

Have you registered your organization or community group for meeting room use in 2012? Use the registration link below to register to use our meeting rooms in 2012. If you have questions about this process please call Christina Lauver at 234-4961 x 114.

Registering to Use DCLS Meeting Rooms:

To be eligible to reserve a meeting room the person or organization must register annually with DCLS using the registration form below. The contact person registering must have a DCLS Library Card and provide that number on the form. Please read the DCLS Meeting Room Policy before you fill out the registration form. Paper Meeting Room applications will no longer be accepted, any DCLS staff member can help you to register and reserve meeting rooms at the library.

DCLS Meeting Room Registration Form

How to Reserve a Meeting Room at DCLS

After you or your organization has registered you will be able to reserve meeting rooms according to the following schedule:

Starting December 1st

for meetings during January, February and March

Starting March 1st

for meetings during April, May and June

Starting June 1st

for meetings during July, August and September

Starting September 1st

for meetings during October, November and December
  • Check the Meeting Room Calendar for room availability.
  • Click on the “Request a Meeting Room” link at the top of the DCLS Rooms & Reservations pages
  • Once the reservation has been submitted a Meeting Room Reservation confirmation email will be sent to you within 2 days from a DCLS staff member.

>> Contact a DCLS Staff member about making changes to a confirmed reservation.

>> Reserve a DCLS Meeting Room

Meeting Room Information

Available Meeting Rooms and Maximum Occupancy

 

Meeting Rooms
Maximum Occupancy

East Shore Area Library

Room A
60
Room B
45
Room A & B
105
 

Elizabethville Area Library

108
 

Kline Library

54
 

Northern Dauphin Library

John P. Nestor Community Room
54
 

Madeline L. Olewine Memorial Library

H. B. & Grace Alexander Community Room
54
 

McCormick Riverfront Library

48
 

William H. & Marion C. Alexander Family Library

Anna M. Rintz Community Room (Room A)
60
Anna M. Rintz Community Room (Room B)
40
Anna M. Rintz Community Room (Room A & B)
100
The Solarium
12
Conference Room
30
 

Things to keep in mind about using our Meeting Rooms:

  1. If a meeting room is unavailable, a small group may meet elsewhere in the library, provided it does not interfere with general library business or programs.
  2. Repeated use of meeting room and library facilities is limited to twice a month system-wide, to allow all members of the community the opportunity to use the facilities. Written permission from the Public Services Director is required for use of the facilities with greater frequency or for consecutive days.
  3. The library is not responsible for equipment or materials owned by a community group and used in the library. No storage space is available.
  4. All advertisements, announcements, press releases, flyers, etc. relating to meetings must clearly state the meeting is not sponsored by the Dauphin County Library System.

Meeting Room Fees and Sales in a Meeting Room:

The use of meeting rooms is free of charge as long as the meetings or programs are open to the public, are free of charge, and do not generate revenue. If revenue is generated, the fee for each meeting room used or reserved is $40 per hour per room (at the East Shore Area Library, Rooms A & B combined have a fee of $60 per hour. At the William H. & Marion C. Alexander Family library Room A & B combined have a fee of $60 per hour). Revenue is defined as proceeds from sales, admission or attendance fees, or tuition by a non-profit, for-profit, or governmental organization, group, or agency. This includes “free” educational programs which intend to generate future revenues for the presenter(s).

An exception is made for profit-making endeavors held for the benefit of the library. An organization or individual wishing to charge a fee or to sell items or services for the benefit of the library must obtain written permission from the Executive Director before such an event occurs.

No reservation is final until payment is received. Payment is requested one week prior to use of room.

The East Shore Area Library and the William H. & Marion C. Alexander Family Library have kitchenettes available for use by organization for a $10 fee. Kitchenettes are supplied with an oven, stove, refrigerator, sink, and microwave (coffee pot at AFL). Groups serving food and/or beverages must provide their own dishes, cups, utensils, and napkins. All groups using library kitchen equipment are responsible for cleaning it up.

Please print out a copy of your confirmation and send it with payment to:

Dauphin County Library System
Meeting Room Reservations
101 Walnut Street
Harrisburg, PA 17101

Statement of Principle:

The Dauphin County Library System is a limited public forum and provides meeting room space for library system programs and for other meetings and programs of an informational, educational, cultural, business or civic nature. All groups, not-for-profit and for-profit, are invited to apply for use of the library system’s meeting rooms.

Dauphin County Library System subscribes to the principles set forth in the American Library Association Library Bill of Rights as reaffirmed January 23, 1996.

The Dauphin County Library System provides meeting room space as a public service but does not endorse the view or opinions of groups utilizing these facilities.

Meetings held in the libraries are considered public meetings and open to all wishing to attend, subject to health and safety requirements of the Pennsylvania Department of Labor and Industry for public gatherings. A schedule of meeting room bookings is posted publicly.

Meeting Room Privileges:

Organizations not fulfilling their obligations as stated in this and other library system policies and procedures may be denied use of the library’s meeting room facilities until such time as these obligations have been met to the library system’s satisfaction.

Meeting Room Reservations